Crystal Marquee Hire

The middle of summer, the longest day of the year, Christmas Parties, BBQs, ice creams and flip flops. Did you spot the odd one out on the list? It wouldn’t take a MENSA member to work out the answer! Christmas parties stand out – it has nothing to do with summer! Or maybe it has! Whilst I’m not suggesting that you hold your party in summer (that would be silly!), starting the planning whilst the sun is hot and days are long may be a necessity if your Christmas is to go without a hitch! Put it this way, if people are talking about Christmas at work, it may be already be too late! Here are the areas to consider when planning your Office Christmas Party.

  1. The Date

Setting the date is the key. You want to attract the most people possible as this is a way for the whole office to celebrate Christmas and the year as a whole at work (hopefully it’s been a good one!). Christmas is a busy social time for most people and calendars fill up fast. Therefore canvass opinion early as to when a good date would be for the staff. Remember that you can’t please everyone so the date that suits the majority is the one to go for. Once you have decided on a date inform the staff as soon as possible so it is on their calendars, ensuring you stay ahead of any other parties/social events that are vying for people’s time.

  1. Budget

The next job is to get you budget from whoever holds the purse strings. Remember to remind him or her that the Office Christmas Party is a way to thank the staff for their hard work during the year so a few extra pounds in the kitty would be good. Then if you feel like pushing your luck ask for a bit more!

  1. The Venue

Once you have your budget you can start working on selecting a venue. Don’t do it the other way round though, you wouldn’t want to book a fancy hotel venue only to find out your budget is not big enough to cover it! When sourcing the venue, as well as budget you need to take into account how easy it is for staff to get to as you – don’t book a venue miles from where the majority of your staff live! Very important is to make sure the venue is appropriate to the number of staff you have, if you have a lot then by all means book a Hotel Function room. If you only have a handful of staff then maybe a nice restaurant maybe more apt.

  1. Catering

Whether you are having a big or small Office Party you’re probably going to have some food. Ensure you check the staff for any specific dietary requirements and make sure you inform the venue.

  1. Entertainment

Having entertainment can be a good way of getting people into the Christmas spirit. You could hire a band or a DJ, hire an after dinner speaker, maybe organise the evening as a casino night. The list is endless! Even if your party is on a smaller scale, there’s always the opportunity to have some speeches, or prepare some awards to be handed out to staff.

  1. Finally

Once you have everything sorted, don’t forget to invite everyone!

This piece was put together by the team at Crystal Marquee Hire, Surrey’s very own marquee hire and party planning company. With a wealth of experience, what with operating throughout Surrey for over 30 years, you can rest assured they have great advice within all realms of party organising. For more information why not visit the website – Crystal Marquee Hire, Surrey’s premiere marquee hire company.

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